Your Payroll....Our Privilege
Your Payroll....Our Privilege

New & Current Employee Forms

Below is a list of New & Current Employee Forms that are necessary when businesses hire new employees or need to change payroll information for a current employee. Please feel free to download any or all of these forms for your use.

 

Simply click on the links to download the forms. If you have any issues with opening or downloading these forms, please call us at (716) 681-7282.

 

 

The New Employee Packets contain forms needed when adding a new hire to your company payroll.  

 

NEW EMPLOYEE PACKET
Contains: Employee Data Form, FW-4, IT-2104, Federal I-9, and NYS Pay Rate Notice LS-54
2018_NEW Employee Packet_zip.zip
Compressed archive in ZIP format [2.1 MB]
NEW EMPLOYEE PACKET (Direct Deposit)
Contains: Employee Data Form, FW-4, IT-2104, Federal I-9, NYS Pay Rate Notice LS-45, and Direct Deposit Form with Instructions
2018_NEW Employee Packet_DD_zip.zip
Compressed archive in ZIP format [1.7 MB]

From a completed New Employee Packet, forward to Payroll Solutions the following using our Secure Send link:

  • "Employee Information Data Sheet"
  • "Kotapay Authorization for Debit and Credit" with
    • A voided check or bank form for direct deposit

Current Employee Changes

 

To make changes to a current employee's payroll information, please use the following forms and submit prior to payroll processing, or contact your payroll specialist at (716) 681-7282.  

 

When changing an employee's State or Federal withholding status, the corresponding State & Federal Form must also be completed and kept with your personnel records.

EMPLOYEE DATA FORM
For changes to employee's address, email address, rate of pay, state or federal withholding, division and/or department
Employee Data Form.pdf
Adobe Acrobat document [34.7 KB]
EMPLOYEE DIRECT DEPOSIT AUTHORIZATION
Submit to payroll with matching employee voided check and/or official bank form with matching account numbers
9_Kotapay_Authorization_for_Debit_and_Cr[...]
Adobe Acrobat document [154.6 KB]

Get in Touch With Us

Call us at (716) 681-7282 with any questions or to schedule an appointment.

 

Or you may use our Contact Form.

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