New & Current Employee Forms
Below is a list of New & Current Employee Forms that are necessary when businesses hire new employees or need to change payroll information for a current employee. Please feel free to download any or all of these forms for your use.
Simply click on the links to download the forms. If you have any issues with opening or downloading these forms, please call us at (716) 681-7282.
The New Employee Packets contain forms needed when adding a new hire to your company payroll.
Contains: Employee Data Form, FW-4, IT-2104, Federal I-9, and NYS Pay Rate Notice LS-54
2024_NEW Employee Packet.zip
Compressed archive in ZIP format [2.6 MB]
Contains: Employee Data Form, FW-4, IT-2104, Federal I-9, NYS Pay Rate Notice LS-45, and Direct Deposit Form with Instructions
2024_NEW Employee Packet_DD.zip
Compressed archive in ZIP format [3.1 MB]
From a completed New Employee Packet, forward to Payroll Solutions the following using our Secure Send link:
- "Employee Information Data Sheet"
- "Kotapay Authorization for Debit and Credit" with
- A voided check or bank form for direct deposit
Current Employee Changes
To make changes to a current employee's payroll information, please use the following forms and submit prior to payroll processing, or contact your payroll specialist at (716) 681-7282.
When changing an employee's State or Federal withholding status, the corresponding State & Federal Form must also be completed and kept with your personnel records.
For changes to employee's address, email address, rate of pay, state or federal withholding, division and/or department
2_Employee Data (Short Form).pdf
Adobe Acrobat document [870.0 KB]
Submit to payroll with matching employee voided check and/or official bank form with matching account numbers
9_Kotapay_Authorization_for_Debit_and_Cr[...]
Adobe Acrobat document [154.6 KB]
Get in Touch With Us
Call us at (716) 681-7282 with any questions or to schedule an appointment.
Or you may use our Contact Form.
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